Installation, Configuration and Program Instructions

This document is intended to guide End Users in the download, installation, configuration and basic program instructions for the Medical Imaging Center - CoActiv Exam Sender PACS  viewer for Referring Physicians and other Medical Providers. 

The information and images available on this system are privileged and confidential and only intended for the use of physicians, providers and other staff members who are authorized to view such information.  Unauthorized viewing, dissemination, distribution or copying of any of this information is strictly prohibited by Federal law and punishable by fine, imprisonment or both.

Images and/or text on these instructional pages may differ slightly from the program that you have installed, due to slight differences in software versions and permissions.

MIC/mab 11/15/2008

MEDICAL IMAGING CENTER,  PC

CoActiv EXAM-PACS
         New Install Instructions

NOTE: You should have been provided with an Update Code which will be required to perform the appropriate installation or update – if not please contact your PACS Administrator before continuing.

Updater Link: http://install.exampacs.net

Update Code:  MICREFDOC

1. Type (or copy and paste) the above Update Link into your web browser to automatically download and run the CoActiv Updater utility.  NOTE: depending on the security settings within your browser, you may be prompted with a security warning.

2. After the CoActiv Updater has downloaded you should see the following:

3. Enter the provided Update Code and your first and last names and practice name

4.   Click ‘Perform Update’

5.   Follow the On-Screen instructions to complete the installation or update.

CONFIGURATION TAB

The following are only suggested configurations for set up of Exam Pacs.

All of these options are configurable by the user.  You can “hover” over each option with the mouse and a highlighted box will appear, explaining the function of each option.  These can be changed at any time to find a configuration that will work best for you and your staff.

** Do not put a check mark in the “Enable Server Configuration Changes” box.  This could damage your setup and your access to exams and reports.

WORKLIST

If you are a referring Provider that has ordered an exam, it will be “Auto-sent” to your worklist and automatically downloaded to your workstation.  (If you choose these options in the configuration of your program.)

If this option is enabled, a CoActiv Exam Sender® box will pop up in the lower Rt. Hand corner of your screen to alert you that there is a new exam ready to be viewed.

BOLD lettering denotes exams that have not been read or do not have a final report yet.
If the final report has been approved, you will see the report icon attached in front of the Pt’s name.  (Column “R”)

You may highlight the exam you wish to see and click “VIEW” at the bottom of the screen, or just Double-Click on the selected exam.  The exam images will open in the Viewer with the “View Report” box in the bottom left hand corner.

If you wish view just the report, just click once on the report icon and the written report will open.

You have the option to have exams automatically removed from your Worklist, (see configuration page instructions) or you can manually remove them at any time by highlighting the exam and clicking on “Remove” at the bottom of the screen.

You can also send an exam to any authorized user by highlighting the Exam and clicking on “Send” at the bottom of the page.  A box with registered users will appear, just check the Provider you are looking for and click “OK”.

SEARCH TAB

You may “Search” for any patient that is or has been assigned to your “Personal Exam List”.  (Any exam that was ordered by you or that has been “sent” to you by another Provider.)  If you are a consulting Provider and wish to view an exam ordered by another Provider, you must enable “Unrestricted Full Search”.  You must have a minimum of 2 letters to search.  Enter all or part of the patients last name, however if you wish to add the patient’s first name, you must enter the entire last name, then comma, and then all or part of the first name.  The system may ask for the patient’s date of birth if there are multiple similar entries.
        

Each time the “Unrestricted Full Search” is activated, the HIPAA Disclaimer will pop-up.  You must agree to the terms to enable search.  All activity is logged by the system.  (User Logs are generated by Login names and permissions.)

You have many options to search for in regards to the Date of Service.  You may use the Preset Tabs: “Today”, “Past 2 Days”, and “Past Week”.  You may also enter a specific date or date range using the calendar boxes, or just click on the “All Dates” box.  If you check “All Dates”, be sure to enter all or most of the patient’s name to reduce the number of matches.  The system will notify you if there are over 300 matches and will suggest that you limit the search further.

You can also limit the amount of “matches” by using the Filters.
        FILTERS

Filters can be setup and enabled on both the “Worklist” and “Search” Tabs.  The feature looks the same on each page.

Active Modality Filters are:
        MR – MRI (MRA,MRCP)
        CT – Cat Scan
        US – Ultrasound
        CR – Computed Radiography
        RF – Digital Fluoroscopy
        MG – Digital Mammography
        OT – Nuclear Medicine (not NM)

(Referring Physicians should not need any of the other options on this page)

After choosing which modalities you would like to have enabled, click “OK” at the bottom, and the click the “Filter Enabled” box on the Worklist and/or Search Page.

On-Line Help: Exam Pacs is equipped with a comprehensive “Help” feature, located in the upper Right hand corner on the toolbar.   This tool will supply you with any additional instructions or help that you may need.

Change of Information Request
        Additional (New) or Change Users:
                   Name, Title                                     Password             Provider    Staff                               
        _________________________________________________
        _________________________________________________
        _________________________________________________
        _________________________________________________
        _________________________________________________
        If adding users, or changing User name or password, please allow 2-3 business days to complete.  Referring Physicians should note that changing their User name may result in some of their Exams not “Auto sending” to their worklists.
        If you know of other Providers or Consultants whom you wish to add to the User list or who may be interested in participating with this program, please note below and fax to: (860) 769-6747.

Name:_____________________________________________________________________
        Practice Location or (Address):__________________________________________________________________

Phone#:_________________________________FAX#:_____________________________

Contact:___________________________________________________________________

If you would rather have us get back to you to fulfill these requests or desire more information, please Email:
        Alycia Pronesti (Marketing Director) @ pronestima@aol.com   or:
        Marci Brighenti (Systems Administrator) @ marcia.brighenti@snet.net  or:
        Call: Medical Imaging Center @ (860) 243-5226, Marci or Dawn.